Position Summary
The Accounts Payable Assistant is responsible for assisting
the Accounts Payable Department in all areas as needed. The position maintains
the inventory records for the college; creates purchase orders; prepares,
verifies and processes payments/reimbursements; and maintains filing
system.
Essential Job Duties
Assist with accounts payable to include checking for
accuracy, inputting data via computer, writing checks, keeping records,
contacting vendors, and other duties as needed and coordinated with the
Accounts Payable Accountant.
Assist with organizing and maintaining office filing system.
Prepare purchase orders as needed.
Assist employees with purchase order requests and invoice
submissions on the online portal as needed.
Check for errors and/or omissions in documentation and
request additional information from employees as needed.
Assist with data requested by auditors.
Cross-train on all areas of Accounts Payable.
Key in a variety of
documents, composing correspondence as directed and proofread work for
accuracy.
Maintain inventory records of all College assets.
Responsibilities include conducting physical inventories of equipment,
furniture, and other physical assets; tagging or providing tags for assets;
updating inventory as it moves to or from various offices; and providing
records as needed for College employees and/or College Auditors.
Perform other related tasks as assigned.
