Jobs

Position Summary

This position is responsible for assisting the payroll manager with the payroll functions of the college. Duties include educating new employees on payroll processes, time off policies and collecting required documentation for payroll deductions; generation of payroll from data entry to tax remittance and reconciliation and ensuring compliance of payroll, retirement and reporting requirements. 

Essential Job Duties

• Oversees the setup of college employees on the payroll system, ensuring that all appropriate documentation is provided including contracts, I-9 forms (including identification materials), withholding paperwork, and enrollment forms for benefits. Encompasses registering and verifying new employees through E-Verify, Missouri Department of Revenue, DESE, and OASIS.

• Keep current on all changes in federal and state tax requirements and modify payroll systems and procedures as appropriate.

• Calculation of contract payouts, timesheets, timecards and all other pay requests.

• Process overload and adjunct payments as requested.

• Data entry of payroll information including hours worked, taxes, benefits, cafeteria plan and miscellaneous payroll deductions.

• Generate payroll reports, ensuring accuracy of data.

• Process direct deposit reports and transmit direct deposit information.

• Oversees/verifies accuracy of vacation and sick leave accruals for employees, with updated totals available on the MyCrowder portal.

• Generate and validate monthly reports and billing for cafeteria plan, flex plan, annuities and other payroll deductions. Generate payment requests for corresponding bills at the end of each month.

• Generate and validate electronic retirement reporting through OASIS.

• Prepare payroll deposits of federal and state tax withholdings, quarterly 941’s, quarterly state reports, unemployment reports, and W-2 forms.

• Assist in yearly financial audit and worker’s compensation audit as needed.

• Answer telephone and respond to questions as needed; make business calls as necessary.

• Respond to questions from employees regarding payroll related issues.

• Coordinates with Grant Department on payroll account coding, prepare journal entries as necessary.

• Perform other related duties as may be assigned.