The Assistant Director of Human Resources will play a crucial role in overseeing and enhancing various HR operations within the institution comprised of almost 400 full-time employees and 70 part-time. Under the general direction of the Director of Human Resources, this position will focus on employee classification and compensation, performance management, employee relations, total rewards, and compliance reporting while closely collaborating with the HR Director to enforce company policies and procedures. The Assistant Director will work in partnership with the entire HR team to manage the daily operations of the HR Office.
The
responsibilities of the Assistant Director will vary based on the needs of the institution
and priorities. Key priorities include:
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Provides
support and guidance to staff on complex, specialized, and sensitive HR issues,
which may involve administering and executing tasks in delicate situations such
as reasonable accommodations, allegations of wrongdoing, leave administration,
and disciplinary actions.
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Assists
the HR Director in solving challenges in the workplace arising from
policy, regulations, contracts, or practices.
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Collaborates
with the HR Director on investigations related to employee misconduct,
Title IX, and Title VII ensuring compliance.
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Strategically
partners with the HR team to enhance the onboarding and offboarding journeys of
employees.
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Monitor
and maintain compensation and classification standards according to FLSA
regulations.
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Collaborating
with the HR team to issue annual employment contracts and wage agreements.
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Analyze
compensation and benefits trends and work with the Finance division and HR
Director to ensure pay equity and salary grade adjustments.
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Assisting
the HR Director in overseeing the annual contract process, including working
with Vice Presidents to review contract stipulations for all faculty and staff.
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Independently
consult and partner with the HR Director on a broad range of workplace
issues including performance management, progressive discipline, terminations,
discrimination/harassment, and conflict resolution.
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Assist
in gathering, inputting, and analyzing data related to turnover and exit
interviews.
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Partner
with payroll/finance to ensure efficiencies and compliance.
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Ensures
the accuracy of all benefit enrollment in Employee Navigator and partners with
Insurance Brokers during annual open enrollment.
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Ensuring
compliance with federal, state, and local employment laws and regulations,
while reviewing policies and practices such as the employee handbook alongside
the HR Director.
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Staying
updated on trends, best practices, regulatory changes, and innovations in human
resources, talent management, and employment law.
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Assisting
the Human Resources team with annual compliance reporting data compilation
including WIOA and IPEDS.
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Oversee
the total rewards annual package and compliance.
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Process
and administer all FMLA leave-of-absence requests and oversee ADA compliance in
conjunction with the HR Director.
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Responds
to retirement plan inquiries from managers and employees relating to
enrollments, plan changes, and contribution amounts.
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Assists
with the open enrollment process
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Provides
necessary reports for retirement, billing, and monthly reconciliation of
benefit invoices and submits requisitions
for benefit premium payments
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Utilizes the College’s Health Insurance TPA site
to manage the process of employee benefits online
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Manages the Educational Loan and Educational
Attainment process for the College
- = Evaluate accident reports, ensuring the timely processing of medical bills, review medical reports, witness statements, department investigation results, and other documentation. Compiles facts and data regarding accident reports and filed cases.
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Handles general retirement planning questions and acts
as a liaison between the retirement office and the college partnering with
the Payroll Coordinator to handle all retirement billing and reconciliation
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Acts as the backup to the Human Resources Director and
receptionist for the HR department
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Follows, creates, and maintains the college’s ability
to be compliant related to Benefits and Training.
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Representing
Human Resources on institutional committees as assigned.
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Performing
other related duties as needed.
