Provide administrative support for the Academic Affairs Office, with specific responsibility for adjunct faculty applicant tracking and adjunct/overload pay calculations. Responsibilities include but are not limited to the
Major Functions listed below. This position will also provide support as needed to VP and Associate VP of Academic Affairs
Essential
Job Duties
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In coordination with
the administrative assistant, help with the day-to-day operation of the
Academic Affairs Office; answer telephone and greet visitors, providing
information accurately and professionally; and type or key in a variety of
documents, composing correspondence as directed and proofreading work for
accuracy.
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Receive, record, and maintain adjunct faculty applications and
distribute as appropriate to administrators, site directors, division chairs
and/or Human Resources.
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Coordinate and prepare
adjunct/overload pay requests and submit to Payroll Accountant in timely manner.
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Generate,
distribute, and manage adjunct, overload, and special contracts.
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Assist the VP and Division chairs in class schedule preparation.
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Create and maintain databases as needed to fulfill assigned
responsibilities.
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Maintain and update the Adjunct Handbook and
Instructional Council Handbook.
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General office duties such as preparing requests for supplies,
travel, and equipment for the Academic Affairs administrators; supervising
work-study students; maintaining filing system; distributing mail; and other
duties as needed.
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Provide clerical support for faculty as needed.
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Cross-train with Academic Affairs Administrative Assistant as
needed.
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Perform other related duties as assigned by the VP and/or
Associate VP.
