Jobs

Essential Job Duties

• Provide clerical support as needed for the Business Division.

• Coordinate the administrative work of the department. Manage the flow of information among full-time and part-time faculty members, students, and prospective students. Coordinate staffing, course schedules, and facilities use including classroom assignments and facilities reservations for special events.
• Assist the Department Chair with departmental reviews, annual business contest, advisory board, budgeting, publicizing events, including preparing fliers and posting them on campus, and other projects.
• Provide general office support: screen and direct calls, take messages, respond to general inquiries from students and faculty; order supplies as needed; create and maintain department files and records; file for individual faculty members as time permits; make arrangements for meetings and department visitors; compose external and internal correspondence; update catalog content; and manage printing and photocopying for faculty members. 
• Provide information and referral to current and prospective students, parents, college offices, outside agencies, and professional school personnel.  Answer student questions, resolve registration problems, and assist with registration process.  Serve as a liaison for information, updates, and follow-up on student status
• Assist faculty in the development and maintenance of coursework including but not limited to making copies, grading, class projects, organization, and updating Black Board.  
• Organize faculty and adjunct searches when necessary. Organize search files, keeping a database of applications for open faculty positions, corresponding with applicants regarding the status of their applications for the position.
• Create a variety of documents, spreadsheets, databases, and presentations as directed and proofreading work for accuracy.
• Organize and maintain the office filing system, filing correspondence and other documents as required, including appropriate handling of confidential material. 
• Answer telephone and greet visitors, respond to questions, ascertain nature of requests, direct accordingly, and take accurate messages. 
• Compile student and course data and prepare reports.
• Organize and maintain business conference room calendar.
• Reconcile budget charges. Conduct financial transactions such as purchasing goods and services and institute payment requests.
• Maintain and update division webpage.
• Take and transcribe minutes of the Business Advisory Board Committee meetings and other meetings as requested.
• Perform other related tasks as assigned.