This position is responsible for assisting the payroll manager with the payroll functions of the college. Duties include educating new employees on payroll processes, time off policies and collecting required documentation for payroll deductions; generation of payroll from data entry to tax remittance and reconciliation and ensuring compliance of payroll, retirement and reporting requirements.
Essential
Job Duties
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Oversees the setup of college employees on the
payroll system, ensuring that all appropriate documentation is provided
including contracts, I-9 forms (including identification materials),
withholding paperwork, and enrollment forms for benefits. Encompasses
registering and verifying new employees through E-Verify, Missouri Department
of Revenue, DESE, and OASIS.
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Keep current on all changes in federal and state
tax requirements and modify payroll systems and procedures as appropriate.
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Calculation of contract payouts, timesheets,
timecards and all other pay requests.
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Process overload and adjunct payments as
requested.
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Data entry of payroll information including
hours worked, taxes, benefits, cafeteria plan and miscellaneous payroll
deductions.
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Generate payroll reports, ensuring accuracy of
data.
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Process direct deposit reports and transmit
direct deposit information.
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Oversees/verifies accuracy of vacation and sick
leave accruals for employees, with updated totals available on the MyCrowder
portal.
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Generate and validate monthly reports and
billing for cafeteria plan, flex plan, annuities and other payroll deductions.
Generate payment requests for corresponding bills at the end of each month.
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Generate and validate electronic retirement
reporting through OASIS.
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Prepare payroll deposits of federal and state
tax withholdings, quarterly 941’s, quarterly state reports, unemployment
reports, and W-2 forms.
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Assist in yearly financial audit and worker’s
compensation audit as needed.
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Answer telephone and respond to questions as
needed; make business calls as necessary.
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Respond to questions from employees regarding
payroll related issues.
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Coordinates with Grant Department on payroll
account coding, prepare journal entries as necessary.
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Perform other related duties as may be assigned.
