Job Summary:
The Textbook Coordinator is responsible for ordering,
purchasing, and distributing textbooks, software and materials to all Crowder
College locations and instructors. This role also should be aware of the trends
and make alternate or new book recommendations to faculty when beneficial. Will
be responsible for book adoptions, buyback plans, and book stock at all college
locations; and must ensure the highest level of customer service to faculty,
students, vendors, and visitors.
Essential Job Duties:
Some of the duties listed below would be day to day
management of the Textbook Coordinator and will vary depending on the need(s)
of the college. Priorities Include:
Enter all faculty adoptions into our bookstore
system
Confirm book editions, pricing and availability
on all adoptions and interact with faculty as necessary
Print shelf tags for all locations
Ensure adoptions are complete and post to the
Crowder College Bookstore website
Provide instructors both High School and Dual
Credit with faculty materials for adoptions
Work with publishers to negotiate pricing,
create custom packages when needed and obtain needed faculty materials
Create requisitions and obtain board approval as
needed for ordering
Order and receive all books needed for each
semester and reconcile to our purchase orders
Create returns for unused books
Create a buyback each semester and distribute to
all locations
Send books and materials as needed to all off
site campus locations each semester
Update book pricing as needed in our system
Maintain inventory levels at off-site locations
performing inventory on site as needed
Create any forms necessary for department
specialty book orders coordinating with each department
Create and track rental inventory for stores and
dual credit and watch sales trends and track sales activity as needed
Submit invoices for purchases and track as
required
Operate the Point-of-sale system for billing and
back up as needed both on and off campus
Confirm publisher pricing and create pricing
spreadsheets for textbook service fees
Complete monthly rental billing records with
vendors and on campus departments
Knowledge, Skills & Abilities:
Ability to establish and maintain positive
working relationships with employees, students, vendors and the local community
Math skills for figuring costs and discounts and
markups
Information Technology abilities required:
Ability to operate a computer using a Windows
environment.
Ability to operate a computer within the Crowder
College network environment.
Ability to utilize all relevant computer
programs and systems including our Point-of-Sale system
Ability to utilize email.
Ability to utilize basic Microsoft Office with a
strong emphasis on Word and Excel and MS Forms
Use phone, fax, credit card machines, copiers,
scanners, calculator and other office equipment
Creative and analytical skills:
Ability to define problems, collect data,
establish facts, and draw valid conclusions.
Ability to create processes and/or forms when
necessary.
Language/Communication Skills:
Ability to communicate effectively with a
variety of people, including staff, students, other professionals, and the
general public, in both written and oral mediums.
Ability to interact with a broad range of people
both on and off campus in a positive manner.
