Provide all primary clerical and administrative support for the Public Information Office, ensuring smooth and efficient office administration. Assist in completing various projects related to college promotion through a turn-key process including the management and fulfillment of printed marketing projects, digital assets and overall promotional areas of the college.
Essential Job Duties
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Coordinate the day-to-day operation of the Public Information Office and maintain work-study staff schedules.
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Answer telephone and greet visitors in a courteous and professional manner, responding to questions, ascertaining nature of requests and directing callers/visitors to appropriate personnel, and taking accurate messages as necessary.
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Assist with
occasional events where Public Information is present.
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Management of campus
tabletop and bulletin signage
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Assist in completing
design projects through provided templates
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Assist in proofing
various projects
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Manage
print orders/communication through JIRA project management system
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Maintain
inventory of supplies for college printing services and order as needed.
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Receive
shipments and process paper work in a timely manner in order to meet deadlines.
= Assist
with invoicing college departments for completed work. = Prepare
reports and records ensuring accuracy of data. =
Diagnose
equipment malfunctions and troubleshoot prior to calling technician. = Operate
equipment such as: printer, telephone, cutting machines, perforation, gluing
etc.
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Contribute to the overall success of Public Information Office by perform other related duties as assigned.